Pros and Cons of PowerPoint

MS PowerPoint is your only go-to place when you have little time to pitch your idea to your team or clients in the most creative way. PowerPoint presentations are easy to create as you have lots of templates to choose from and styles to apply. Transitions and animation add another level of touch to your presentation. But all these features seem easily accessible if you are trained in them. If you're not, you may have to spend time learning it. This brings many professionals and students to consider several pros and cons of PowerPoint presentations.

About MS Office PowerPoint 2019

MS Office Powerpoint comes with a new set of functions and editing tools in every version. Microsoft has added several features to PowerPoint 2019, such as Morph transitions, Zoom features, vector graphics, recording features, and background removal functions. Several functions like text highlighter, funnel charts, 2D map charts, and integration with Bluetooth digital pen are the newly added PowerPoint features.

Pros of PowerPoint for Students and Professionals

Powerpoint is a presentation program that has benefits and uses for students and professionals. This program is included in the MS Office Suite and is handy for creating slideshows that you can use in college or school projects or office collaboration. The pros of PowerPoint are a variety of templates, a comprehensive interface, and professional-level editing ability.

1. Simple and Easy to Use

You can edit your presentations to make them look good and easy to understand. It has a simple user interface that makes it easy for people who have never used the program before to create their own presentations.

2. Variety of Templates

A wide range of templates is available, so you don't have to start from scratch every time you want to create something new. You can just pick the one that works best for what you need and then get started modifying it with your own.

3. Customizable

The tool makes it easy to adjust elements you don't want or need, like the background color. You can start creating your PowerPoint presentations with designs and themes, giving final touches through animation and transitions. If you are looking for an easier way to make customized presentations for work or school projects, consider such pros of using PowerPoint.

4. Interactive Slideshows are the main pros of PowerPoint

Powerpoint can play slideshows of pictures that you select, allowing you to impress your audience with the photos you choose. Some types of presentations can be very boring, especially if you're just reading from a script. However, PowerPoint is designed to make those steps easy and even fun using interactive slideshows. As a result, you can share information in an interesting way that will grab people's attention.

5. Connectivity and Sharing Ability

The latest version, Powerpoint 2019, allows you to roam freely while presenting your idea. Now, PowerPoint comes with support for Digital Pen, allowing you to use it as a slideshow ticker. In addition, you can use your Surface Pen or any other pen with a Bluetooth button to advance your slides.

Major Cons of PowerPoint for Students and Professionals

While it's a powerful and creative tool to create presentations, there are also some cons to PowerPoint. Some of the common limitations of PowerPoint are you cannot edit text boxes in the middle of your slideshow or insert animations or transitions into existing slides. It also takes time to figure out how everything works, which can be frustrating if you do not know what you are doing when creating PowerPoint.

1. Slow Loading Time

When opening PowerPoint for the first time, the loading time is very slow and doesn't get faster even if you leave and come back. This can be frustrating if you are trying to make a quick edit and it takes forever to load back up again.

2. Editing Power

Sometimes there isn't enough editing power for what you want: whether it's adding audio or changing the color of text, Powerpoint sometimes won't let dreams come true. You're also not able to edit your PowerPoint on mobile devices, making it difficult when you are on the go and need to make edits.

3. Lack of Exporting Ability

Powerpoint doesn't allow you to export a .pptx file, which can make it difficult if you want to put your PowerPoint in another program such as Prezi or Google Slides.

4. Cost is one of the major cons of PowerPoint Presentations

Many workplaces have licenses for PowerPoint, so you won't be able to use it if your company doesn't have this license, then some people may not even know how to open the program once they download it from the internet.

Powerpoint is an expensive software that only runs on PC and Macs, making it difficult for people who have laptops without this capability. In addition, this makes Powerpoint much less accessible than other presentation programs such as Google Slides or Prezi.

5. Limited Fonts and Templates

Powerpoint only allows a certain number of fonts to be used, making it difficult to make your PowerPoint look unique and creative. This can also make presentations harder for the audience as they may not understand your chosen font.

There are several great-looking templates available, but not everyone will like them. In addition to this, you can't choose your template or design, and these options may be too limited for some people's tastes.

6. Learning curve

PowerPoint has a pretty steep learning curve, and this can be difficult for anyone who wants to create their own presentations. You will likely need some training or experience before you get the hang of all the different features that PowerPoint offers.


Whether you use PowerPoint for work or not, it’s a great way to save time and energy on your projects. In addition, this tool can help you make your presentation more engaging and attract the audience to the idea. On the other hand, some people may argue that PowerPoint is bad because it takes away from spontaneity in conversation by forcing someone into an unnatural presentation format.

Pros and Cons of PowerPoint

Frequently Asked Questions

Why is PowerPoint good for teaching?

PowerPoint may be a helpful tool for delivering material in the classroom and stimulating student learning. You can use PowerPoint to project pictures that would otherwise be difficult to bring to class. In addition, powerPoint may be a useful tool for presenting information in school.

What is the main purpose of PowerPoint?

PowerPoint is a tool that allows you to create slides with text on them, which can then be used as part of your presentation. Make sure to avoid making your slides too long and instead concentrate on providing only important bullet points.

How effective is PowerPoint?

PowerPoint may help you create a more powerful visual impact. Pictures, sound, and video can all be used to improve the appearance of your presentation. These visual and aural signals might also aid in making the speaker more spontaneous and engaging with the crowd. However, don't rely too much on them since your message may get lost in the shuffle.

Where is the emphasis effect in PowerPoint?

Select an emphasis animation from the Emphasis group and then click the More down arrow on the bottom right of that gallery. In the Emphasis group, choose an emphasis effect. Click More Emphasis Effects at the bottom of the gallery if you want to use a different emphasis technique than those shown in this category.

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